A well-written roommate agreement is necessary for having a living environment that is civil and nontoxic with your new roommate. Roommate agreements have no strict format but should be clearly written out with bullet points or numbers, and include ideas from everyone involved, especially if they are easily annoyed.
(Check out my free roommate agreement template at the bottom, just copy and paste it into any text editor and modify to your exact needs, no e-mail required!)
Roommate and housemate agreements are like checklists in a way; you’re going to mark each section off as you go, so you don’t forget something that could come up later and cause an argument or disagreement about living together.
I always explain it to people like this “Have a roommate agreement no matter what! Because nobody wants to throw down a deposit and first month’s rent on a new apartment, dorm, or house with roommates and disagree on every little thing that comes up, roommate agreements prevent this from happening. This is especially true if people are renting a place in an expensive city such as San Francisco or New York City (NYC.)”
As you think about making your roommate agreement, think about each section of the agreement like asking a question to your roommate. Such as “Who is going to be the head roommate?” or “Do you plan on having overnight guests?”. The only way you can agree on something with your roommates is to ask them about it. Especially if their a roommate for college (residence life) or you’ve decided to share a place with a group of friends. Even living with your boyfriend or girlfriend requires a roommate agreement.
- Best Questions To Ask A Potential Roommate
- Opposite Sex Roommate Secrets
- Sample Roommate Agreement Template (copy / paste to download)
Keep in mind that roommate agreements are not recognized in court as a valid binding legal document. You can’t sue someone for not cleaning.
Also, take my advice from the perspective that I’m not a lawyer, and it’s not legal advice! Just some ideas from my own roommate experiences.
Quick tip! All roommates should sign the roommate agreement before making a final decision to live together.
Here are the main sections of the roommate agreement explained.
1) The Head Roommate
Whichever roommate signs the lease for the place you are renting is the head roommate. This person has the right to decide, depending on the lease terms, who stays and who goes.
If two people are signing onto the lease, you’ll both have the same authority. You’re in it for the long term together, so be a good team!
As a team or just one person, you’ll need to take the responsibility of what a head roommate does. Things like making decisions on house rules that are fair and deciding if pets are allowed or not.
You will also ensure that people living in the house are not breaking any of the lease terms. After all, you did sign your name to the lease and put a deposit down.
The easiest way to be a head roommate is to plan for it ahead of time. Whether you find a new place to rent or buy, plan ahead, and you can rent out that spare room and get extra money.
If you’re the head roommate, you can have the rules and living arrangements more in your favor too. Especially if an argument comes up and you decide to part ways. Since you have more authority, being the head roommate, you won’t have to move.
But what if you both signed that lease? One of you will have to break it. Each situation is unique with its own details, so work it out with your landlord.
Dealing with leases, landlords, mortgages, or banks is one of the downsides of being a head roommate! You have to take the good with the bad.
2) Overnight Guests
If you are dating someone while living with roommates, you need to have an upfront conversation about the expectations of overnight guests.
If your boyfriend or girlfriend starts staying over most nights of the week.
It could annoy your roommate who may not have wanted to have multiple people in the living space. They’ll start to think of your guest as another roommate, and it happens all the time.
Ever watch Court TV shows like Judge Judy during a weekday? Roommates sue each other in small claims court all the time. Because of disagreements with extra people who moved into the living space. The disagreements are usually regarding unpaid bills, rent, or other damages.
Have an upfront agreement on what’s acceptable for overnight guests. It will prevent problems from arising later on, for both of you!
Nothing will cause roommate conflicts more quickly than the cleaning. It’s best to agree on some cleaning rules and a schedule, so everyone knows what’s expected of them.
If you like a kitchen sink that is free of dirty pots, pans, and dishes. Agree with your roommate that dishes should be washed right away, or promptly loaded in the dishwasher.
If you’re the type of person that picks up your food off the floor when you drop things, agree to that too.
Take turns cleaning shared spaces like kitchens, living rooms, and bathrooms. Keep a list of who took out the trash or did the dishes will allow you to see the chores each person is performing.
Cleaning schedules that alternate between roommates can really help out a lot too! And make sure they clean as good as you do, or it will never work out.
The kitchen and bathroom areas are the most work to keep clean, so make sure no one slacks off or skips their turn.
4) Shared Property vs. Individual Property
Before you move in, make sure that you agree to what items you will share and not share. For example, if you share a bathroom, it makes sense to share toilet paper. But not a toothbrush or a bath towel!
Also, I would not consider food as being shared property, especially if you’re picky! It rarely ever works out the same way that sharing toilet paper does. (This sounds silly I know, but with roommates anything is possible.)
Avoid problems with others eating your food by having a labeling system. Label your other items, such as laundry detergent, coffee, and spices too! Also, make sure you each have dedicated space in the fridge, cabinets, and closets.
You also don’t want your roommate to hide your things like laundry detergent or coffee because you left it out, and they put it back in the wrong spot! So always put your stuff back where it belongs.
5) Bathroom And Kitchen Schedules
Conflicting bathroom schedules gets really old quickly. Everyone has a schedule or routine in the morning before work. Make sure you are not both in there at the same time by agreeing on a schedule that works for each of you.
If the kitchen is spacious enough for two people to use at the same time, a schedule may not be required. But then again, too many cooks in the kitchen can get old very quickly.
Decide on your cooking habits and if they are compatible. If you have different appliances, you’ll be using it can work. But, it will not work if you’re both trying to bake something at the same time in the oven.
6) Bad Habits And Other Silly Things
Occasionally you will discover a new annoying habit from your roommate. Like they always eat the last slice of your pizza or take the last beer. Or maybe you move in together and find out they don’t know how to use a vacuum or a mop (yes, this has happened to me).
My favorite is when they like the thermostat 5 degrees hotter or colder than I do. Or every time you need to talk, they walk into their room and shut the door.
Opinions of what a bad habit is will vary from person to person, so do the best you can to make an agreement on correcting them with your roommate.
7) How To Split The Bills Up
You need to document precisely how the bills will be split up in your roommate agreement. You need to divide up monthly rent and bills in a way that is fair for each roommate.
In a perfect world you would divide up everything equally, but sometimes there are exceptions. Luckily for you, I have written an entire article covering the proper way for Splitting Roommate Expense Tips
Roommate Agreement Template: Here’s An Example Of What I Use
Over the years I’ve rewritten and perfected this agreement from my own past experiences. You should be doing the same with yours.
The sample Roommate Agreement below is generic but very similar to the one I use. The names and addresses used are fake too. Leaving it generic will make it easy for you to edit to your own specific situation.
Also, keep in mind I am not a lawyer or an expert in the law. If you’re looking for that, you need to have a lawyer review this with you or write one up for you.
I’m not offering any legal advice and not guaranteeing anything!
Keep in mind that a roommate agreement is not a valid legal document. Judges cannot force people to clean or follow a schedule for the bathroom. But they can enforce the part of the agreement about money!
Below is the sample agreement I use, enjoy!
Roommate Agreement Template
(To get a free download of this agreement, just highlight the text below. Then copy and paste it into a word document and edit it to fit your roommate living situation. The names and address used below are not real, I just used them for the example.)
—– roommate agreement template starts here —–
Today’s Date: 7/1/2019
Jim Baker, Jennie Miller, and Charlie Smith are co-tenants at the following address of, 878 Oak Hill Ave, Oakland, Ca. Everyone except Charlie is under a six-month lease that expires on December 31st, 2019. Each has signed a lease with the landlord, Jason Smith, and each roommate has paid $500 towards the total security deposit of $1500.
Jim, Jennie, and Charlie all agree to the following:
The $2,100 monthly rent will be shared equally, at $700.00 per person. Jennie will write a check for the total month’s rent and mail it to the Landlords billing address by the 3rd business day of each month. Jim and Charlie will pay their share to Jennie by the 1st day of each month before the check is mailed out.
2) Head Roommate (The head roommates have the final word)
Jim and Jennie will be the head roommates and have the final say since they don’t have the option to break the lease early with the landlord. They also plan on staying beyond the 6-month lease term if the option to renew is available. Charlie is on the lease as a month to month tenant and will be the first to move out if a conflict arises with this agreement.
Jim and Jennie will share the master bedroom with the adjacent deck and hot tub; Charlie will have the small bedroom.
4) Overnight Guests
Because of the apartment’s small size, each tenant agrees to have no more than one overnight guest at a time and to inform the others in advance, if possible. Each cotenant agrees to no more than two different guests in a given month.
Each roommate is responsible for their own food unless sharing something is discussed ahead of time.
Jim and Jennie will clean the master bedroom, and Charlie will clean his own room. The rest of the home will be cleaned regularly according to the cleaning schedule on the refrigerator. Cleaning includes dusting, wiping down walls, and vacuuming/mopping the floor in each room. Also, each roommate will promptly clean up after themselves in the kitchen and bathroom areas.
Everyone will pay an equal share of the Cable, Internet, Power & Gas Bills. Jim and Jennie will have the bills under their name, and Charlie will pay his one-third share of the costs to them every month.
8) Violations of the Agreement
The co-tenants (roommates) agree that any repeat and serious violations of this agreement will be grounds for asking the violating person(s) to leave. If a cotenant is asked to leave, they will do so within four weeks. If the 6-month lease is still in effect, Charlie will be asked to leave first.
9) Breaking the lease early
If someone wants to get out of the lease early, they’ll need to work with the landlord directly. Depending on the terms of the rental agreement, the security deposit may not be refunded until a new tenant moves in to replace them. If there is damage or repairs that need to be made, the security deposit could be lost altogether.
10) Additional Things
We’ll give each other a proper notice if we decide to leave town for more than a few days. To keep each other informed for emergencies etc.
Everyone signing below this line agrees to the terms set in this roommate agreement.
—– roommate agreement template ends here —–
Every situation for a roommate agreement is a bit different depending on your lifestyle. If you smoke, for example, you’d want to add a clause that says you agree to only smoke outside. Or if you’re in college, you might add a clause for having quiet time for things like studying. I hope you enjoyed reading this article about roommate agreements, be sure to check out my other Roommate Living articles.